RFQ

CLARIFICATION ISSUED 12/30/2014: Maintenance of the Township of Lyndhurst Website 2015

TOWNSHIP OF LYNDHURST
CLARIFICATION

This notice is a clarification for the receipt of proposals for the Maintenance of the Township website.  The receipt of proposals will be due on Tuesday, February 3, 2015 at 2:00 p.m. in the Office of the Township Clerk, 253 Stuyvesant Avenue, Lyndhurst, NJ.

                                Thomas F. Carroll
                                Qualified Purchasing Agent

 

VIEW CLARIFICATION STATEMENT HERE

 

 

NOTICE FOR THE SOLICITATION OF

QUALIFICATIONS FOR SERVICES

UNDER A FAIR AND OPEN PROCESS 

(TOTAL COST NOT TO EXCEED $36,000)


Please take notice that the Township of Lyndhurst is requesting accepting sealed proposals for the following service:

Maintenance of the Township of Lyndhurst Website (2015).
The services shall include either the development and hosting of a new website or the maintenance and hosting of the existing Township of Lyndhurst website.

The Township of Lyndhurst desires to improve the township’s web presence and incorporate the latest web technology into the current web utilized by the township or have a new website designed for the Township of Lyndhurst. Upon completion of the development of the website or the maintenance of the existing website, all content, coding and graphics will become the sole property of Township of Lyndhurst, including any and all content and coding that was in existence prior to January 1, 2015.



The Township’s website shall:



•Be streamlined, with consistent and intuitive navigation, with a simple look and feel to allow meaningful ‘at a glance’ connections for all township residents, businesses and visitors from the homepage, and further exploration of all pages.



•Consistently communicate the services that the township provides, highlight the full range of programs and services provided by the township to connect users with relevant information resources to the services they may wish to connect with.



•Present comprehensive information and resources in an easy to use format directed towards township residents, businesses, visitors, prospective residents, other government agencies, civic groups, associations, youth and senior citizen groups, and any person or agency seeking to conduct business with, or obtain information about the Township of Lyndhurst.



•Increase awareness of the Township of Lyndhurst services and promote involvement through programs and events.



•Enhance current website functions and add various functionalities and features that will make it consistent with the latest industry standards, including but not limited to those related to accessibility, interactive content, search ability, RSS-feeds, and traffic tracking/advanced analytics such as Google Analytics or better.



•Communicate time-sensitive details of news articles, legal notices, Township Committee and other board agendas and packets and other time sensitive items.



•Be easily upgradeable and portable. The responsible party awarded a contract shall teach and show the township’s administrative staff how to post all content to the web site.

 


To be effective, the website must be:



•Aesthetically pleasing

•Informative

•Quick to operate, stable and secure

•Easy to navigate

•Easy to update and archive

•Easy and effective ‘search’ of content

•Utilize the latest web standards

•Be mobile device friendly or present an alternate mobile friendly site

•Be Fully ADA Compliant as per current federal and state requirements.



Respondents may be asked to supply a sample of the web design and/or past web design work for the township’s review.

Respondents shall state a fee for service as stipulated and required in the proposal form. 



Proposals shall be submitted, in writing, to Thomas F. Carroll, Qualified Purchasing Agent, at the Office of the Township Clerk, 253 Stuyvesant Avenue, Lyndhurst, NJ no later than 11:00 a.m., prevailing time on Monday, December 29, 2014 at which time the proposals will be opened in public.



Those submitting proposals are required to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et seq. All respondents must submit a copy of their New Jersey Business Registration certificate with their proposal.



This notice, the submitted proposal, which is accepted by the township, and the resolution or letter awarding the service to the responsible respondent shall be considered a springing contract whereby the terms and conditions stated in these specified documents shall be considered a binding agreement. Any such springing contract is subject to a thirty (30) day termination provision by the Township of Lyndhurst for any reason whatsoever, or no reason.  A contract, including a springing contract, will be awarded at a public meeting of the Board of Commissioners. All work required by this notice shall be performed in a high quality manner.

Please refer to the Technical Specifications and Requirements pertaining to the Solicitation of Proposals, Maintenance of the Township f Lyndhurst Website (2015). These specifications include the springing contract requirements. 



THIS PROPOSAL IS BEING SOLICITED THROUGH A FAIR AND OPEN PROCESS IN ACCORDANCE WITH N.J.S.A.19:44A-20.5 et seq.

                               

Thomas F. Carroll
                               
Qualified Purchasing Agent
December 10, 2014   

View Official Notice & Specifications Here