RFP

BOND COUNSEL

THE TOWNSHIP OF LYNDHURST BERGEN COUNTY, NEW JERSEY

The Township of Lyndhurst
Attention:  Municipal Clerk
253 Stuyvesant Avenue
Lyndhurst, NJ  07071

REQUEST FOR PROPOSALS  FOR:

BOND COUNSEL

November 30, 2012

REQUEST FOR PROPOSALS
(PROCEDURAL DETAILS)

A. SCOPE OF SERVICES.
Lyndhurst is soliciting formal proposals, from qualified companies or other entities (including individuals) from:

A licensed New Jersey attorney who can act as bond counsel to the municipality to provide legal counsel and any and all advice and assistance relating to services with respect to Bond and Capital Ordinances and any and all appropriate matters assigned by the Township and the Director of the Department of Revenue and Finance.  Firms and/or persons responding to this RFQ shall be able to demonstrate that they will have the continuing capabilities to perform these services.

B. Receipt OF PROPOSALS.
Notice is hereby given by the Township of Lyndhurst that completed sealed Formal Proposals must be submitted to, and be received in the Office of the Township Clerk, 253 Stuyvesant Avenue, Lyndhurst, New Jersey 07071 on or before 11:00 a.m. on Tuesday, December 11, 2012.  Respondents are instructed to label the outside of the envelope or package to the effect that the enclosure consists of a Formal Proposal in response to this request for the professional services- Bond Counsel.

Formal Proposals will not be accepted by facsimile transmission or email.  The responses will be opened after 11:00 a.m. on Tuesday, December 11, 2012 in the Office of the Township Clerk.  Any and all Formal Proposals not received by 11:00 a.m. on December 11, 2012 will be rejected.

C. OBTAINING A PROPOSAL FORM (PACKAGE).
Proposals may be obtained by the following:
- In-person from the municipal Clerk’s office during the hours of 9:00 AM to 4:00 PM, Monday through Friday.
- First Class Mail
- Downloaded from the municipal website –www.lyndhurstnj.org.

D. CONTENTS OF PRoPOSALS.
All proposals must be submitted on the proposal form as indicated and provided for in Section 2 of this RFP in order to be considered by the Township. The letters required in Appendix A and Appendix B must also be included in the Response. Also, careful attention and a detailed Response to Section 3 hereof is required. Additional or supplemental materials MAY be submitted as well.

E. Compliance.
The successful vendor will be required to comply with the following:
- N.J.S.C. 10:5-31 et. seq.
- N.J.A.C. 17:27
- N.J. Prevailing Wage Requirements
- Non-Collusion-Anti-Kickback Requirements
- P.I. 1977, c. 33 Ownership Disclosure Requirements
- New Jersey Business Registration Certification

F. Reservation of Rights.
The Board of Commissioners of the Township of Lyndhurst reserves the right to reject any and all proposals, for any reason or no reason, including the right to reject proposals that substantially or materially deviate from the specifications and other required documents, and further reserve the right to waive minor irregularities and immaterial variances and formalities in the proposals.

G. Open and Fair RFP Process.
This request for proposals (RFP) has been advertised in accordance with the “Fair and Open Basis” process under the “New Jersey Local Unit Pay-to-Play” Law, NJSA 19:44A-20.7 et seq.

H. Additional Rights of the Township.
The Township of Lyndhurst reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFP and the procurement process in accordance with the provisions of applicable law:
- To conduct investigations of any or all of the respondents, as the Township deems necessary or convenient, to clarify the information provided as part of the proposal and to request additional information to support the information included in any proposal.
-  To suspend or terminate the procurement process described in this RFP at any time (in its sole discretion). If terminated, the Township may determine to commence a new procurement process, or not, or exercise any other rights provided under applicable law without any obligation to the respondent.

I. Cost of Proposal Preparation.
Each proposal and all information required to be submitted pursuant to the RFP shall be prepared at the sole cost and expense of the respondent.  There shall be no claims whatsoever against the Township, its officers, officials or employees for reimbursement for the payment of costs or expenses incurred in the preparation of the proposal or other information required by the RFP.

J. Disposition of RFP.
Upon submission of a proposal in response to this RFP, the respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its proposal:

-  All proposals shall become the property of the Township and will not be returned.

-  All proposals will become public information at the appropriate time, as determined by the Township (in the exercise of its sole discretion) in accordance with law.

K. Mandatory Affirmative Action Certification.
Vendors are required to comply with the provisions of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et seq.

L. Americans with Disabilities Act 1990.
Discrimination on the basis of disability in contracting for the purpose of bids or proposals is prohibited.  The successful respondent is obligated to comply with the Act and to hold the Township harmless for any claims as to non-compliance or violation of this Act.

M. Business Registration Certificate.
Vendors are required to comply with the requirements of P.L. 2004 c.57 (Chapter 57) which includes submitting a copy of their Business Registration Certificate (BRC), issued by the NJ Department of the Treasury.

N. Indemnification.
The respondent/vendor, if awarded the contract, agrees to protect, defend, hold and save harmless the Township against damages for payment for the use of any patented material process, article or devise that may form a part of the work covered by either order or contract, and further agrees to indemnify and save harmless the Township from suits or actions of every nature and description brought against it for, or on account of, any injuries or damages received or sustained by any party or parties by, or from, any of the acts of the contractor, its servants or agents.

 Click Here For Official Documents